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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE. <br />APRIL 5, 2016 <br />TITLE: <br />CONTRACT AWARD TO PACIFIC <br />TEK FOR VACUUM EXCAVATORS <br />(SPEC. NO. 16 -003) <br />(STRATEGIC CPPLAN <br />,�NO. 6, 1C) <br />�_ Id v v /,/�/ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2n' Reading <br />❑ Implementing Resolutlon <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one -time purchase and payment of purchase order to Pacific Tek for the purchase of <br />three skid - mounted vacuum excavators in an amount not to exceed $59,460, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Water Systems Maintenance Division performs a variety of maintenance and <br />repairs to the City's water distribution system. The vacuum excavation units are used by water <br />maintenance crews to clean the water valve containers and free them of debris during routine <br />valve exercising activities. These units provide a quick, noncontact method to remove dirt, sharp <br />objects, nuisance water, and other undesirable material from the valve cans that house and <br />protect the water mainline valves in the street. The units have been used beyond their expected <br />useful life and are in need of full replacement. The new units will provide for a larger debris tank <br />that stores all the vacuumed material and a more powerful motor that will help make this process <br />more efficient. <br />The Notice Inviting Bids was advertised on January 7, 2016, on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />33 Vendors notified <br />2 Santa Ana vendors were notified <br />2 Bid received <br />0 Bids received from Santa Ana vendors <br />Bids were received, opened on September 10, 2015, and evaluated. Bids results are as follows: <br />Vendor: Location: Amount: <br />Ditch Witch Southern California Corona $67,664 <br />Pacific Tek Anaheim $56,460 <br />2213-1 <br />