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Implementation Plan <br />Objectiveldescription: Provide a detailed description of how to implement the Digital Records <br />Management within the organization that includes the following: <br />• Written analysis of the current state, documenting staff interviews. <br />• Detailed written analysis of the effective deployment of the Document Records Management <br />concepts and technologies throughout the agency. <br />• Discrete steps to implement the workflows identified in the needs assessment with task <br />dependencies and critical decision points. Include the steps required to implement the <br />migration of existing data identified in the system design phase. <br />• Separate the implementation of the identified workflows into discrete phases to allow for <br />adaptable funding over multiple years. <br />• Provide estimated costs to implement the phases of the plan, including costs for data upgrade/ <br />acquisition, additional software licensing and maintenance and possible hardware costs. <br />Plans for near -term projects should provide significant implementation details, with more general <br />information provided for steps to be undertaken over the longer. term. Specifics should address <br />applications to be developed as well as estimated costs and required resources (particularly for <br />shorter term implementations). <br />Deliverable: A detailed implementation plan document. Provide for one review and edit cycle of the <br />document with the Agency's Administrative Services project team. <br />Final Presentation <br />Objective /description: Present an overview of the project findings and recommendations to the <br />Agency's Administrative Services project team. This is essentially an executive summary with an <br />opportunity for a question and answer session. <br />Deliverables: <br />• Presentation, utilizing electronic visuals to enhance understanding of the information <br />presented. The presentation should be approximately 1 hour long, but not exceed 1.5 hours. <br />• Ten (10) full -color copies of an executive summary of the presentation, to share with people <br />unable to attend the presentation. Presentation should include, at a minimum, the Project <br />Tasks, Deliverables /Summary of Products, Implementation Schedule, etc. <br />Delivery of Final Documents <br />Objective /description: Deliver the final documents of the Needs Assessment, System Design and <br />Implementation Plan in hard copy and digital format. <br />Deliverables: <br />Deliver three (3) hard copies of each document, printed in full color and bound with a <br />protective cover. <br />City of Sa <br />