25G - AGMT - IN CUSTODY TRANSPORT

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Agreement with In- Custody Services Inc. for Prisoner Transport Services April 19, 2016 Page 3 Jail to save money, but also cause less impact to patrol and Jail operations. Operational and fiscal benefits of this prisoner transport agreement include: • Reduced overtime by not having to call in staff to transport or backfill while other staff transport • Fewer lockdowns since staff will not have to transport • Quicker relief of police officer /correctional staff from hospital guard duties. This will get officers back to the field quicker and reduce the time inmates are on lockdown. • Staff estimates that the Jail will save an estimated $101,000 in overtime, vehicle maintenance and fuel expenses for the three year term of the contract. On October 14, 2015 the Police Department issued a request for proposals (RFP #15 -111) for prisoner transport services. On October 28, 2015 a pre - proposal conference was conducted and on November 12, 2015 the City received a single proposal from In- Custody Transportation, Inc. The proposal was evaluated by the current Jail Transport Supervisor and Jail Manager to ensure In- Custody Transportation, Inc. was equipped to provide the services outlined in the RFP. The Jail Transport Manager also made an on -site visit to the In- Custody Transportation's place of business to ensure their equipment, training and staffing met or exceeded the minimum standards noted within the RFP. The Manager and Supervisor were satisfied with In- Custody Transportation's business operations and recommended approval of the agreement. In- Custody Transportation will charge $25 per hour for hospital guard coverage, plus a $100 drop -off fee. They will charge a $100 pick -up fee, plus $1.10 per mile for each court transport. The estimated contract charges are projected to be $11,404 per month or $136,848 per year. Staff estimates that the Jail will save an estimated $101,000 in overtime, vehicle maintenance and fuel expenses for the three year term of the contract. The base agreement amount for the period of May 1, 2016 through April 20, 2019 is $136,848 per year, for a three -year agreement, in the amount not to exceed of $410,544. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A (continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police Department provides programs and services efficiently and effectively). 25G -2