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REQUEST FOR <br />COUNCIL /ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 19, 2016 <br />TITLE: <br />AGREEMENT WITH KAPSCH TRAFFICCOM <br />USA, INC., FOR SCADA SYSTEM <br />MAINTENANCE <br />[NON- GENERAL FUND] <br />{STRATEGIC PLAN NO. 6, 1C} <br />CITY MAN R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />0400T i <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on I" Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute an agreement with Kapsch <br />TrafficCom USA, Inc., to provide software support and maintenance for the City's water <br />production facilities Supervisory Control and Data Acquisition System, for the term beginning April <br />20, 2016 through December 31, 2018, in an amount not to exceed $50,000 per year, for a total <br />not -to- exceed amount of $150,000, subject to nonsubstantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's Water Resources Division operates 21 active water wells and 7 water <br />pumping stations to supply the city's drinking water. These facilities are controlled by a <br />Supervisory Control and Data Acquisition (SCADA) system. Kapsch TrafficCom USA, Inc., <br />installed the SCADA system in 1992 and upgraded it in 2000. The system uses programmable <br />controllers at each water production site to communicate with a central computer system located <br />at the City Corporate Yard to remotely operate water wells, pumps, and reservoirs. When the <br />controllers and monitoring sensors are triggered, the SCADA system sends out alarms via a short <br />messaging service (also referred to as SMS or text message) that notifies staff of pump, well, <br />and /or electrical irregularities in the City's water production system. Staff may then investigate <br />and correct any problems quickly, saving time, labor, and other associated costs by correcting <br />malfunctions and minimizing inefficiencies and damage. <br />Kapsch TrafficCom USA, Inc., licenses its proprietary SCADA system software and provides <br />technological support to the City. It is a sole- source provider, as no other vendor can provide <br />these services to the SCADA system. The company has provided excellent service to the City <br />and been responsive to any issues that have occurred in the past. Staff recommends that <br />Kapsch TrafficCom USA, Inc., be retained to provide all required upgrades, system maintenance, <br />and programming improvements for a continued reliable system. Although the agreement will be <br />executed as of April 20, 2016, the term commences January 1, 2016, in order to pay for services <br />251 -1 <br />