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Receive and file jail update regarding the Santa Ana Jail; Authorization to draft RFQ for Jail Re- <br />use Study; Authorization to enter into negotiations with POA; & Authorization to continue <br />development of Transgender Care Pilot <br />April 19, 2016 <br />Page 3 <br />Members from the LGBT community provided suggestions to improve the conditions for the <br />transgender detainees. The Transgender Care Memorandum is a document intended for ICE <br />personnel which directs them to house transgender females in a facility with a TCCC program. <br />The Santa Ana Jail would be the first facility to form a committee that would take into <br />consideration the transgender detainees' preferences as it relates to their custody and housing <br />placement within the facility. (Exhibit 2) However the additional costs of this pilot project make the <br />program cost prohibitive with the declining bed count. In order to be fiscally sustainable, some <br />type of financial assurance would be required. <br />During the listening sessions, members of the community provided their alternative to the TCCC. <br />Their draft policy (Exhibit 3) is attached. Any changes or additions to City policy would need to go <br />through the formal review and legal analysis process. ICE would then require a contract <br />amendment in order to adhere to proposed changes. At this time, staff and ICE are reviewing the <br />documents. Any City policy change impacting federal detainees would require a mutually <br />agreeable contract amendment. <br />Staff recommends authorizing the drafting of an RFQ to identify a consultant to study re -use <br />options for the Santa Ana Jail Facility. Stakeholders are welcome to continue participation in the <br />process. Staff anticipates a budget of $100,000, with goal of completion within 10 -12 months. <br />Staff is recommending designating $1 million in the upcoming budget cycle for costs associated <br />with a potential phase -out, implementing a hiring freeze at the facility, and providing full -time Jail <br />staff with retirement incentives. In order to complete these proposals, staff is requesting <br />authorization from the Mayor and City Council to enter into negotiations with the POA. City Staff <br />is committed to continuing dialogue throughout the process, welcome community input, and <br />additional meetings to review a RFQ if approved by Council. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #4 <br />(Ensure a sound fiscal model for jail operations through coordinated efforts with personnel from <br />the City Manager's Office, Police Department, City Attorney's Office, Finance and Personnel), <br />Strategy A - Modify the Santa Ana jail business model and identify short- and long -term goals. <br />FISCAL IMPACT <br />There are no immediate fiscal impacts associated with this item. The cost of implementing follow <br />up actions will be provided to the City Council after direction on the recommended actions have <br />been provided to staff. <br />Exhibit 1: List of Agencies and Individuals Consulted <br />Exhibit 2: Transgender Care and Classification Committee Memorandum <br />Exhibit 3: Community Proposal - Draft Policy Regarding Transgender People in Custody <br />L• <br />MW <br />