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0 <br />• A i.. <br />CITY COUNCIL MEETING DATE: <br />MAY 3, 2016 <br />TITLE: <br />CONTRACT AWARD TO WHITE NELSON DIEHL <br />EVANS LLP FOR PROFESSIONAL AUDITING <br />SERVICES <br />{STRATEGIC PLAN NO. 7, 5F) <br />1 " <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />:'-:• <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to White Nelson Diehl Evans LLP for professional auditing services, for a two- <br />year period beginning with the fiscal year -ending June 30, 2016 and June 30, 2017, in the <br />amount of $366,675, with a provision for one two-year renewal exercisable by the City Manager, <br />for the for the fiscal year -ending June 30, 2018 and June 30, 2019, subject to non -substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency (FMSA) is responsible for overseeing the <br />financial statement audits and examinations along with the preparation of the City's <br />Comprehensive Annual Financial Report (CAFR). Annually, the City of Santa Ana utilizes the <br />services of an independent Certified Public Accounting firm to conduct the annual audit of the <br />City's financial statements as well as state and federal grant audits (Single Audit). The audits are <br />conducted in accordance with the generally accepted auditing standards and the Government <br />Auditing Standards issued by the Comptroller General of the United States. The standard annual <br />audits include evaluation of internal controls, determination of compliance to legal requirements, <br />application of General Accounting Standards Board (GASB) requirements, and validation that the <br />City's financial statements are presented in accordance with Generally Accepted Accounting <br />Principles (GAAP) in the United States of America. <br />On February 11, 2016, the FMSA released a Request for Proposals for professional auditing <br />services. A total of six accounting firms submitted proposals; Badawi & Associates, Lance, Soll <br />& Lunghard, LLP, Macias, Gini & O'Connell LLP, The Pun Group, Vasquez & Company LLP, and <br />White Nelson Diehl Evans LLP (WNDE). The six proposals were evaluated and ranked by a <br />Review Committee (Committee) comprised of Executive Director of Finance & Management <br />Services Agency, Assistant Director of Finance & Management Services Agency, Special <br />Assistant to the City Manager, Supervising Accountant, and Senior Management Analyst. The <br />evaluation was based on several factors, including but not limited to the following: <br />25E-1 <br />