Laserfiche WebLink
• ,' • <br />CITY COUNCIL MEETING DATE: <br />MAY 17, 2016 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />CONTRACT AWARD TO COURTESY ❑ As Recommended <br />CHEVROLET CENTER FOR MID -SIZE [I El <br />TRUCKS SPEC. NO. 16 -042 El O Ordinance on 1 a� Reading <br />❑ Ordinance on 2nd Reading <br />{STRATEGIC PLAN NO. 6,2) ❑ Implementing Resolution <br />(SURPLUS ALLOCATION FUNDING) ❑ Set Public Hearing For <br />t',�P <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bid from Nissan of Stockton as nonresponsive to the specification. <br />2. Authorize a one -time purchase and payment of purchase order to Courtesy Chevrolet Center <br />for the purchase of Colorado pickup trucks in an amount not to exceed $386,575, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. <br />Department: <br />Project: <br />Category <br />Total Funding: <br />Finance <br />Vehicle Replacement <br />Facilities /Assets <br />$1,300,000 <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides <br />guidelines and criteria for determining when vehicles need replacement. This criteria includes <br />vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's <br />replacement criteria, 14 mid -size pickup trucks purchased between 2000 and 2002 with an <br />average mileage of 91,565 miles have been identified for replacement. <br />Funding for thirteen of the vehicles is identified and available in the Fiscal Year 16 -17 Surplus <br />Allocation Plan. These vehicles are assigned to the Finance Department (3 vehicles), Parks and <br />Recreation (1 vehicle), Planning & Building Agency (6 vehicles), and the Public Works Agency (3 <br />vehicles). One additional replacement vehicle for the Public Works Agency will be funded by the <br />FY 16 -17 Refuse Enterprise funds. Staff is requesting approval of these vehicles early to ensure <br />current year pricing and provide delivery to end user departments by August 2016. <br />22A -1 <br />