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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 17, 2016 <br />TITLE: <br />AGREEMENT WITH POWER DMS FOR <br />POLICE DEPARTMENT TRAINING <br />SOFTWARE <br />{STRATEGIC PLAN NOA, 5} <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />09200M <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached three -year <br />agreement with Power DIMS for the purchase and maintenance of training software for the Police <br />Department, for the period of May 17, 2016 through May 16, 2019, in the amount of $53,001, <br />which includes a $5,000 contingency, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The mission of the Santa Ana Police Department's Training Division is to provide high quality, <br />professional training to our personnel. The purchase of PowerDMS software provides an all - <br />inclusive solution for the electronic maintenance and administration of policies, certification, and <br />other document -based elements. The software will allow us to maintain employee training <br />records in a central location, with added audit and control features. Additionally, it will provide the <br />department the platform to increase efficiencies in the request and approval of training by utilizing <br />built -in workflow solutions. The software will allow management to disseminate training to <br />employees in both electronic and video form with a feature to verify comprehension by on -line <br />tests and electronic signature, which will ensure that employees will remain compliant with <br />federal, state and Department regulations. Proper training provides law enforcement personnel <br />with the tools necessary to deliver professional police services to the community. <br />This agreement was originally approved by City Council on February 16, 2016. The vendor has <br />requested additional substantive changes that have been reviewed, approved and incorporated <br />into the agreement by the City Attorney's Office. The revised agreement includes changes to the <br />Indemnification section of the agreement, including limits on liability, and each party's <br />responsibility in the event of data loss. The Termination section was also modified to allow <br />termination by both the City and the Contractor. In addition, Exhibit A of the agreement further <br />defines how the City can use the Contractor's software subscription services. The three -year <br />agreement will be for the period of May 17, 2016 through May 16, 2019, in the amount of <br />$53,001. This amount includes $13,006 for the software subscription and $7,800 for training in <br />year one, $13,398 for the software subscription in year two, and $13,797 for the software <br />2513-1 <br />