PSOMAS 7 - 2016 - Laserfiche WebLink

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of gathering PWA's information prior to the interviews, and preparing participants so that the interviews will be effective and focused. Survey participates may attach reference documents that elaborate on their services. The PWA will assist in identification of survey participants. 2.3 Interview PWA personnel by Divisions — After survey responses have been completed, Psomas team will conduct interviews with representatives from each Division. Interviews should include business managers and service specialists (field and office). Participants are requested to bring appropriate samples, documents, and other operational products. These interviews will review Information gathered from the survey forms and information gathered from Psomas' review of documentation, discuss additional details about current business needs, operations, examine information sources, technologies used, and user perceived unmet needs. Through coordination with the PWA, Psomas will perform interviews during blocks of days for interviewing efficiency. Throughout the project, we will follow -up with project participants via phone and e -mail contact to clarify and elaborate on information provided. These interview sessions are scheduled to be two (2) hours in duration. 2.4 Conduct GIS workflow mapping and engineering sessions (As -is /Desired) — Based on the findings from the needs assessment interviews, Psomas will conduct GIS workflow mapping and engineering sessions with predefined participant groups to document as -is and desired GIS workflows in GIS data management, maintenance, application usage, and governance processes. 2.5 Develop aggregate needs assessment report — Psomas will prepare aggregate GIS needs assessment report and distribute to the interview groups for review, comment, and approval. Psomas will update, modify, and finalize the report with comments received from each interview group. Dellverables Aggregate GIS Needs Assessment Report (MS Word, PDF) PWS GIS Inventory (MS Excel) Task S - Strategic Planning Psomas will develop a strategic initiatives framework to evaluate the alignment of PWA's GIS vision with strategic GIS needs identified in the needs assessment. This process will produce clear definition of specific GIS implementation projects to achieve the goals and objectives of the GIS strategic initiatives. 3.1 Identify PWA's GIS Vision — Based on the needs assessment findings and guidance from the PWA management, Psomas will identify and confirm enterprise GIS vision for PWA. 3.2 Develop GIS Technology Strategy — Effective technology infrastructure is essential to efficient operations of the GIS program. Specific areas of focus for GIS technology recommendations include the following: Data — completeness, quality, currency F Applications — effectiveness, sustainability, sponsorship /ownership * Information integration and accessibility * Mobile workforce — Providing field staff with information and activity recording a Cyber security — Risk areas and necessary security measures 3.3 Define GIS Strategic Initiatives - Psomas will develop a list of recommended GIS strategic initiative that will address the comprehensive needs for GIS, supporting technology, governance and logistics, and development and /or integration of effective asset management program. Deliverables Enterprise GIS strategic initiatives memorandum Task 4 ., GIS System Design The GIS technology infrastructure currently deployed at PWA is not sufficient to support enterprise -level GIS implementation. One of P S O M A S