PSOMAS 7 - 2016 - Laserfiche WebLink

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an implementation timeline, and plan execution management requirements. The plan will include the identification of EAM vendors that are appropriate to serving the needs of the City, support materials for EAM RFP processes, and guidance for vendor evaluation and selection. 4.1. Define !Enterprise Asset Management Strategy — Psomas will define an EAM vision, mission, and objectives based on the needs assessment findings and EAM system design document. This strategy definition guides the specific implementation plan elements. 4.2. Develop Implementation Project Definitions — Psomas will prepare implementation project definitions that address strategic initiative requirements and goals. The project definition approach provides a method for plan implementation that enables incremental results for each project, and facilitates prioritization and budgeting. Each project will be presented in a common format to simplify comparative review. Projects will support a phased EAM implementation that is adaptable to changing priorities of the City. Key projects will include system procurement and deployment, change management to new workflows and systems, asset inventory updating, condition assessment, asset class master planning, establishing KPls and measurement systems. The projects are described in sufficient detail to fund and launch the projects. Contents of the project descriptions include: Project title and objective Scope of work Deliverables Outcomes Sponsors and stakeholders Resource needs (Staffing, equipment, software, consultant services) Planning budget Planning schedule 4.3. Develop Implementation Plan Document — Psomas will develop the final implementation plan, including the following sections: • Executive Summary — design for executive management audience • Project Overview — purpose, audience, uses of the plan • Needs Assessment Summary — key findings from the needs assessment phase • Strategic Asset Management initiatives — list of recommended strategic initiatives • EAM System Recommendation — summary of EAMS technology and system recommendations • Recommended Implementation Projects — recommend projects and definitions • Implementation Roadmap —phase sequencing, implementation schedule, and fiscal projection • Appendices — include supporting documents, workflow diagrams, etc. 4.4. Facilitate Final Plan Presentation — Psomas will present the final implementation plan to key stakeholder groups. This workshop is scheduled to be a one (1) hour presentation including discussion with the workshop participants. Deliverables m Full color copies of the Executive Summary (20 hardcopies, PDF) m Submit project deliverable package as defined in Task 1.3 Project Closeout P S O M A S �� _ .. _ -1 ii Uty of Dante Ana