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�7 Y i' L+ i •1 q[• 3 I R i� d�� I I f I.[�� 7 s � � <br />JUNE 7, 2016 <br />TITLE: <br />CONTRACT AMENDMENT WITH UNITED <br />SITE SERVICES FOR CHAIN LINK FENCE <br />RENTALS (SPEC. NO. 16 -070) <br />(STRATEGIC PLAN NO. 5,4) <br />CITY MANA R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with United Site Services to increase the aggregate limit by $30,000 for a <br />total amount not to exceed $55,000 for chain link fence rentals, subject to nonsubstantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />City departments and agencies use temporary fencing to ensure public safety and reduce liability <br />around City -owned properties as needed. Fencing is rented on a month -to- month, six - month, or <br />annual basis, and is installed within 24 hours, when necessary to provide immediate public <br />safety. <br />The $25,000 contract with United Site Services for chain link fence rentals throughout the City <br />expires on June 30, 2016. Staff determined that appropriated funds would be exhausted before <br />the end of the current fiscal year. As a result, a formal bid solicitation was prepared and <br />advertised on April 18, 2016, with bids due May 10, 2016. 19 vendors were notified; however, no <br />bids were received. <br />Due to the unresponsiveness to the advertised bids along with the existing fence rentals under <br />contract throughout the City and the ongoing need for these services by the Parks, Recreation <br />and Community Services and Community Development Agencies, staff requests approval to <br />increase the aggregate limit with United Site Services by $30,000 to allow for continuous service. <br />The increase to the contract allows for staff to determine the unresponsiveness to the solicitation <br />and commence a new bidding process. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #5 — Community Health, Livability, <br />Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). <br />22A -1 <br />