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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 21, 2016 TITLE: CONTRACT AMENDMENT WITH ENTERPRISE FLEET MANAGEMENT FOR LEASED VEHICLES (SPEC. NO.13 -008) (STRATEGIC PLAN NO. 1,5) CITY MANAg4R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on1 ®`Reading ❑ Ordinance on 2m6ftading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Amend the contract with Enterprise Fleet Management to increase the aggregate limit by $87,922 for the addition of six leased vehicles for the Police Department for an annual amount not to exceed $388,622, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On March 18, 2013, Council approved a three -year contract for leased vehicles with provision for renewals. Under the stated contract, the Santa Ana Police Department leases vehicles for various personnel based on need for field assignments. Leasing a variety of vehicles allows for interchangeability in order to maintain anonymity and provide safety for police officers. The current contract allows for a total of 34 leased vehicles: 17 assigned to the Special Investigations Division and 17 vehicles assigned to background investigators, police commanders and various staff in the training Section and Internal Affairs Division. The Homicide Unit of the Police Department responds to investigate the most critical incidents that occur in Santa Ana. The ability to respond quickly to initiate an investigation and collaborate with external stakeholders (Orange County District Attorney's Office, Orange County Coroner, etc.) is imperative. Currently, the homicide unit shares vehicles when they are made available. The unit has responded to nearly 50 call -outs per year over the past several years. In addition, a survey of surrounding agencies in the county showed the use of assigned vehicles for homicide detectives is a best practice in increasing the efficient and effective delivery of services to the community and outlaw enforcement partners. The deployment of the additional assigned vehicles will be used to improve services by rapidly responding directly to the scene of serious incidents and provide more flexibility of investigative resources, allowing detectives to carry out multiple assignments without delay. Lastly, the vehicles will be used to conduct surveillance operations as necessary and appropriate. Assigning leased vehicles to the members of the Homicide Unit will ensure their safety, as well as the effectiveness of their enforcement and monitoring activities. 22A -1