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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 27, 2016 <br />TITLE: <br />AGREEMENT WITH MIDORI GARDENS <br />FOR LANDSCAPE SERVICES IN THE CIVIC <br />CENTER AND STADIUM (DISTRICT A) <br />(STRATEGIC PLAN NO. 6, 1B) <br />CITY MAN ERy <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />X911Yildl111l41jl(•7 <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Midori <br />Gardens to provide landscape maintenance services in the Civic Center and Stadium (District A) <br />in an annual amount not to exceed $255,605, which includes a 15% contingency, for a term from <br />July 1, 2016 through June 30, 2018, with two, one -year renewal options, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On May 4, 2016, Parks, Recreation and Community Services Agency issued a Request for <br />Proposal (RFP) for the landscape maintenance of District A, which include the Civic Center and <br />Stadium area. The Agency received four proposals from interested companies. <br />An evaluation committee consisting of representatives from PRCSA reviewed and rated the <br />proposals. The proposals were evaluated according to the criteria listed in the RFP, which <br />includes firm /team experience, relevant project experience, scope understanding, references and <br />fee. The results of the RFP evaluation were as follows: <br />DISTRICT A <br />Score (300 Max) <br />Ranking <br />Landscape West Management Services, Inc. <br />227 <br />3 <br />Mariposa Landscape, Inc. <br />222 <br />4 <br />Merchants Landscape Services, Inc. <br />233 <br />2 <br />Midori Gardens <br />274 <br />1 <br />The City proposes to enter into a two -year agreement with Midori Gardens with two, one -year <br />renewal options, for the maintenance of District A. <br />25D -1 <br />