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25I - AGMT - AUDIOVISUAL EQUIPMENT
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25I - AGMT - AUDIOVISUAL EQUIPMENT
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Last modified
6/20/2016 10:17:52 AM
Creation date
6/16/2016 4:19:32 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25I
Date
6/21/2016
Destruction Year
2021
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Appendix <br />ATTACHMENT 1 <br />SCOPE OF WORK <br />CITY OF SANTA ANA <br />REQUEST FOR PROPOSALS <br />FOR <br />AUDIO - VISUAL EQUIPMENT, INSTALLATION AND SERVICES <br />RFP NO.: 16 -044 <br />Introduction and Background: <br />The City of Santa Ana is seeking responses to this RFP from qualified vendors to provide and install a complete <br />and working audiovisual presentation and web - enabled conferencing system in two locations at City Hall as <br />described in the description of work. The project includes the purchase of new audiovisual and control <br />equipment, installation, programming, documentation, training and extended warranty. <br />The City also desires to enter into a contract with the selected vendor for an initial one (1) year term with a City <br />option for two (2), two (2) year extensions. This contract will allow the city to purchase equipment and <br />installation services for additional conference rooms as needed during the term of the agreement. <br />The estimated budget for this project is $80,000 for both rooms combined. Each conference room shall be <br />quoted separately in the sealed Fee Proposal envelope and each room will be considered a separate project with <br />a separate schedule. <br />Description of Work: <br />The City is requesting a proposal to provide and install an audiovisual presentation system for the Ross Annex <br />4`f' Floor Large Conference room (RA Rm# 4104) and for the Ross Annex 3`d Floor Large Conference Room <br />(RA Rm# 3004) with the following features and capabilities: <br />Dis la <br />One Sharp 80 " -90" high definition monitor capable of displaying computer and video sources along with <br />providing compatibility with PC -based video conferencing and the audio system. <br />This monitor shall feature full HD 1920 x 1080p resolution with a low profile bezel and anti -image retention <br />technology and be mounted to the wall utilizing a heavy -duty tilting flat panel mount. The vendor will either <br />install a new electrical outlet or relocate an existing electrical outlet behind the monitor so it is not visible. <br />Sources <br />One dedicated City - furnished computer will be located in the Vendor supplied equipment cabinet. The City will <br />be responsible for the proper OS and software packages needed to perform the functions of the computer. A <br />wireless keyboard /mouse will be provided by the Vendor, for use with the dedicated City computer. The City is <br />responsible for providing the data connection for the computer, but the Vendor may be required to relocate the <br />data connection as needed by the design of the conference room. The Vendor may suggest an appropriately <br />sized computer to fit within the Vendor supplied equipment cabinet, if the City - furnished computer is not <br />City of Santa Ana RFF <br />251113 <br />
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