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25I - AGMT - AUDIOVISUAL EQUIPMENT
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25I - AGMT - AUDIOVISUAL EQUIPMENT
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Last modified
6/20/2016 10:17:52 AM
Creation date
6/16/2016 4:19:32 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25I
Date
6/21/2016
Destruction Year
2021
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System on/off with user - selectable auto shut -down time <br />Presentation Presets — simple one - button selection of up to three of the most common options <br />Display — power, picture mute, auto PC adjust, input selection <br />Visual source — computer source, cable HD tuner, etc. <br />Cable HD TV Tuner —Tuner control including 6 favorite channel direct tune buttons <br />Program Volume — up / down / mute <br />Microphone Volume — up / down / mute <br />Should the City require a more cost - effective control option, the Vendor will suggest a reasonably priced <br />alternative to using a touch screen control panel. <br />Equipment Rack <br />All of the audiovisual equipment shall be stored in an appropriately sized custom audiovisual credenza with a <br />laminate finish, locking front access doors, locking removable back panel and 16RU rack rails for the <br />equipment bay(s). The color of the credenza will be determined with the City at a later date. The vendor will <br />either install a new electrical outlet for the Equipment Rack or relocate an existing electrical outlet behind the <br />Equipment Rack so it is not visible <br />Installation <br />Where possible, all cabling (audio, video, power, data, etc.) for the project will be routed behind walls, ceilings <br />and floors and will be not be visible. Dry wall repair and re- painting services will be provided by the Vendor <br />using a paint choice provided by the City. The Vendor is responsible for providing all required Electrical work. <br />Vendor Responsibilities: <br />Each conference room shall be quoted separately in the sealed Fee Proposal envelope and each room will be <br />considered a separate project with a separate schedule. <br />In the proposal, the Vendor shall specify all appropriate equipment to complete the project outcome or suggest <br />alternate system and /or equipment that will effectively interface and integrate system requirements. <br />In the proposal, the Vendor shall provide information related to service hours and response time for service <br />calls. Include information for providing after -hours on -call support for meetings after regular business hours. <br />The Vendor will create all systems documentation and system drawings describing all features and operations in <br />detail. The Vendor will provide two (2) full color copies of the documentation bound in a protective cover and <br />will also provide the documentation in Microsoft Word 2013 format on USB Flash Drive. <br />Provide all labor, materials, transportation and equipment to complete the furnishing, installation, assembly, set <br />up and testing of the systems, along with equipment provided by the City as noted in the description of work. <br />Perform all work pursuant to a plan developed by the City. <br />City of Santa Ana RFP 16 -044 <br />2t5,11 ='15 <br />
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