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GENERAL FUND FINANCE & MANAGEMENT SERVICESPROGRAM Accounting01110110 Statement of Purpose To provide responsive accounting services within generally accepted accounting principles. The responsibilities of this division include billing/collection of accounts receivables, auditing and analyzing status of funds, performing various Accounts Payable functions, grant/contract compliance, ledger reconciliations, maintenance of capital assets and long-term debt records, offering financial support to operating departments including providing financial analysis upon request, accurate and timely preparation of the City's Comprehensive Annual Financial Report (CAFR), the Single Audit Report of Federal and California Grants and other compliance reports to State, Federal and local agencies. The responsibilities of this division also include ERP Financial module system and sub system administration. The financial modules include General Ledger, Accounts Receivable, Cash Ledger, Project and Activity, Grant Management & Billing, Capital Assets, and Accounts Payable. Accomplishments in FY 2015-2016 *Received Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2015. *Updated vendor master files to enhance internal control procedures for Accounts Payable by obtaining latest vendor information including W-9 and Electronic Payment (ACH) Enrollment Form. * Updated and developed City-wide policies and procedures, including Capitalization Policy and Federal Grant Cost Allocation Procedures. * Played a major role in the implementation of the Uniform Guidance and offered technical assistance to other agencies/ departments by providing Federal grant compliance supplement and training opportunities. * Created the Internal Auditor subdivision functions. * Hosted the City's first California Society of Municipal Finance Officers(CSMFO) training to provide educational opportunities for local government agencies. Action Plan for FY 2016-2017 *Receive Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2016. * Establish internal audit functions and perform internal control procedures reviews to evaluate and improve the effectiveness of the City's control processes. * Review and update Accounting policies and procedures to enhance internal controls. * Streamline CAFR preparation process by establishing structured procedures and improving data entry automation. * Implement Lawson Infor Version 10. ActualActualEstimatedObjective PERFORMANCE MEASURES FY 13-14FY 14-15FY 15-16FY 16-17 Service Level # of false alarms, hazardous material, and other miscellaneous receivables billed 8,4598,4198,9008,900 # of grant receivables billed 634653670670 $ value of miscellaneous accounts receivable billed $73,177,873$64,089,440$71,000,000$71,000,000 Efficiency Accounting Division cost as a percentage (%) of 0.280%0.258%0.237%0.237% total City expenditures Effectiveness % of miscellaneous accounts receivable collected 82.00%70.00%76.00%76.00% without use of private collection agencies 2-23