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GENERAL FUND <br />POLICE DEPARTMENTPROGRAM <br />Fiscal & Budget Office01114401 <br />Statement of Purpose <br />To provide the highest quality of customer service in all budgetary and fiscal related matters <br />SERVICE PROGRAM <br />Budget <br />Ϋ Prepare and monitor the annual budget <br />Ϋ Provide financial forecasts, including expenditures and revenues <br />Ϋ Provide budgetary and fiscal expertise to Police Management <br />Ϋ Process Appropriation Adjustments and Journal Entry (JE) requests, as necessary <br />Purchasing <br />* <br />Coordinate purchase and service requests from department personnel <br />Ϋ Provide training regarding City Purchasing Ordinance and procedures <br />Accounts Payable <br />*Process vendor payments weekly using Direct Payment Vouchers <br />Ϋ Process Material Releases for uniform and other small dollar purchases <br />Ϋ Disburse and reconcile petty cash <br />Accounts Receivable <br />* <br />Prepare Treasury deposits using INovah <br />Ϋ Enter requests into Miscellaneous Accounts Receivable (MAR) system to generate invoices to outside agencies <br />Travel/Training <br />*Process all travel requests, including extraditions, witness interviews, and background investigations <br />*Make airline and rental car reservations, as well as occasional hotel reservations <br />*Process and track tuition reimbursements <br />Payroll <br />*Post all non-regular time reports (chits) and other payroll documents into the City Payroll system <br />*Research and resolve paycheck and accrual questions <br />*Conduct new employee and supervisor training sessions for payroll <br />*Maintain employee payroll records <br />Grants & Administration <br />*Monitor grants for compliance, expirations and available balance <br />*Process Appropriation Adjustments to transfer funds, as necessary <br /> 2 - 61 <br /> <br />