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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 5, 2016 <br />TITLE: <br />AGREEMENT WITH USA FLEET <br />SOLUTIONS FOR GPS FLEET TRACKING <br />AND ENGINE DIAGNOSTIC UNIT <br />MONITORING SERVICES <br />{STRATEGIC PLAN NO. 6,2) <br />CLERK OF COUNCIL USE ONLY: <br />UIT5.10OWark <br />C] As Recommended <br />As Amended <br />0 Ordinance on1 "Reading <br />Ordinance on 20dReading <br />Cll Implementing Resolution <br />0 Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute a three year agreement with <br />USA Fleet Solutions to provide monthly monitoring services for 105 GPS fleet tracking and <br />engine diagnostic units, for the period of July 1, 2016 through June 30, 2019, in an amount not to <br />exceed $152,265, with an option of two one -year renewals, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division (FFCS) provides maintenance and repair services for approximately 500 City <br />vehicles. To assist in the overall fleet maintenance and performance, FFCS has purchased 105 <br />engine monitoring and diagnostic vehicle units from USA Fleet Solutions. These monitoring units <br />are installed in vehicles assigned to Public Works & Parks Maintenance, Recreation & senior <br />citizen excursions and Jail Transport programs. The units provide valuable diagnostic and <br />tracking data to help service the fleet utilizing a proactive methodology. Examples of this service <br />includes odometer tracking, check engine light diagnosis, vehicle location and route tracking. <br />This information helps FFCS staff to quickly identify engine repair needs and identify poor driving <br />habits, which when identified early can reduce fuel consumption and reduce emission of <br />dangerous greenhouse gases. Additionally, this information can assist the operating department <br />to locate the vehicle during youth excursions and maintenance emergencies. <br />USA Fleet Solutions has provided this service since May 2013 when the units were first <br />purchased. Approval of this agreement will provide continuity of this program under the specific <br />terms and conditions of this agreement at an annual cost not to exceed $50,755 (Exhibit 1). <br />25K -1 <br />