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Proposal for the City of 'Santa Ana
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<br />Remote Deposit Overview
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<br />City payors initiate the process by submitting payments via drop box (emptied daily), office
<br />visit, or U.S. mail (lockbox)
<br />in- person payments and person- not - present payments are endorsed and run through the
<br />scanner
<br />Relevant user - defined remittance data is entered (e.g., up to 10 additional fields of
<br />information configurable to each client's requirements — account number, customer name,
<br />etc.)
<br />A check presented in- person is marked so the checks cannot be reused. The voided check is
<br />handed back to the presenter, along with a receipt validating their acceptance of the
<br />conversion. The City retains another copy of the receipt, which has been signed by the
<br />consumer, for two years (in accordance with NACHA requirements).
<br />The City follows the applicable document destruction policy:
<br />We recommend that the original paper checks be destroyed after 14 days.
<br />The image repository holds the images for 13 months and is accessible via the Internet.
<br />Items can be scanned, virtually encoded and uploaded on a 24x7 basis.
<br />IDD Standard - -- Account is credited on a same -day basis with availability assigned via
<br />the applicable availability schedule
<br />IDD with ACH — ARC- eligible checks and nonconvertlble checks are aggregated into a
<br />single deposit on next -day basis. ARC - eligible checks are available the next business
<br />morning, while the nonconvertible checks are available based on the applicable
<br />availability schedule.
<br />Pag,> 24
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<br />Remote Deposit Overview
<br />CP.'IVBYPY � Cr "C +':
<br />anta lIN
<br />CreCkI, A re
<br />C;ak rcra
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<br />City payors initiate the process by submitting payments via drop box (emptied daily), office
<br />visit, or U.S. mail (lockbox)
<br />in- person payments and person- not - present payments are endorsed and run through the
<br />scanner
<br />Relevant user - defined remittance data is entered (e.g., up to 10 additional fields of
<br />information configurable to each client's requirements — account number, customer name,
<br />etc.)
<br />A check presented in- person is marked so the checks cannot be reused. The voided check is
<br />handed back to the presenter, along with a receipt validating their acceptance of the
<br />conversion. The City retains another copy of the receipt, which has been signed by the
<br />consumer, for two years (in accordance with NACHA requirements).
<br />The City follows the applicable document destruction policy:
<br />We recommend that the original paper checks be destroyed after 14 days.
<br />The image repository holds the images for 13 months and is accessible via the Internet.
<br />Items can be scanned, virtually encoded and uploaded on a 24x7 basis.
<br />IDD Standard - -- Account is credited on a same -day basis with availability assigned via
<br />the applicable availability schedule
<br />IDD with ACH — ARC- eligible checks and nonconvertlble checks are aggregated into a
<br />single deposit on next -day basis. ARC - eligible checks are available the next business
<br />morning, while the nonconvertible checks are available based on the applicable
<br />availability schedule.
<br />Pag,> 24
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