25B - AGMT - PD DOOR ACCESS SYS - Laserfiche WebLink

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r 0 • 707 in] LOVL444 M1 1 0 CITY COUNCIL MEETING DATE: AUGUST 2, 20'16 TITLE: AGREEMENT WITH SIMPLEX GRINNELL TO PROVIDE ANNUAL MAINTENANCE AND SUPPORT FOR THE SANTA ANA POLICE DEPARTMENT'S DOOR ACCESS SYSTEM (STRATEGIC PLAN NO. 6,2) EG CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: 1106 _r ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute a three -year agreement with Simplex Grinnell LP for the maintenance and support of the Santa Ana Police Department's electronic door access system for the term beginning October 1, 2015 through September 30, 2018, in an amount not to exceed $44,388, subject to non - substantive changes approved by the City Manager and City Attorney. 2. Authorize payment for the first year of the agreement, which commenced October 1, 2015, in the amount of $14,796. DISCUSSION The Santa Ana Police Department currently uses an electronic door access control system as part of the controlled entry to the Police Administration Building, Jail facility, and portions of City Hall. The Police Department would like to continue to provide support for this system for the next three years. Simplex Grinnell LP has provided maintenance and support to the Police Department's electronic door system since 2009. The access control system is proprietary and can only be serviced by Simplex Grinnell LP. The agreement will cover the period of October 1, 2015 through September 30, 2018. The total amount of the agreement includes payment for services commencing October 1, 2015. The vendor has agreed to an annual amount of $14,796 for three years, for a total agreement amount not to exceed $44,388. The vendor has performed satisfactorily during the term of the last agreement and staff recommends approval of a new three -year agreement (Exhibit 1). 25B -1