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MGT Sacrawah 4o- <br />2251 Harvard S{rvzF <br />Su.i,4z 134 <br />Sau- w- wewtm, GA 959115 <br />ry. 916.595.2646 <br />www:w.gla fa.✓r.eri.cokco-w <br />July 11, 2016 <br />T� <br />OF AMERICA, INC. <br />Ms. Margaret Mercer <br />Administrative Services Manager <br />Public WorksAgency — Admin. Svcs. <br />City of Santa Ana <br />(714) 647 -5050 <br />Subject: PW Hourly Rate Calculation Services <br />Dear Ms. Mercer: <br />We appreciate the opportunity to provide you with our proposal to develop hourly billing rates <br />for Public Works staff members. Below is a summary of our proposal: <br />Project Description: Annually, prepare hourly billing rates for reimbursement for <br />selected PW staff members (requires two steps: 1 - prepare an allocation of PW <br />administrative costs from 601 to 611/612 and then analyze the indirect vs. direct hours of <br />611/612 staff members) and 2 - calculate billable hour rates for staff in 611 and 612. <br />Part A: 2013/2014 Year: Project Budget - $11.000 <br />1) Calculate an actual 13/14 Indirect Cost Rate for 611/612: $6,000 <br />2) Calculate actual 13/14 billing rates for staff in 611/612: $5,000 <br />Part B: 201412015 Year - Project Budget: $13,500 <br />1) Meet /Train city PW staff on the methods of time keeping, billing and <br />assumptions used in the development of the indirect rate and billing rates: <br />($1,000) <br />2) Calculate actual 14/15 Indirect Cost Rate for 611/612: $6,000 <br />Also, meet with OCTA and discuss the project going forward <br />3) Calculate actual 14/15 billing rates for staff in 611/612: $5,000 plus actual <br />travel expenses: Est $1,500 <br />25C -17 <br />