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L 1 1400 K Street, Suite 400 • Sacramento, California 95814 <br />OF CALIFORNIA U E Phone: 916.658.8200 Fax: 916.658.8240 <br />LL: www.racities.org <br />CITIES <br />Council Action Advised by July 31, 2016 <br />June 10, 2016 <br />TO: Mayors, City Managers and City Clerks <br />RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES <br />League of California Cities Annual Conference — October 5 — 7, Long Beach <br />The League's 2016 Annual Conference is scheduled for October 5 — 7 in Long Beach. An <br />important part of the Annual Conference is the Annual Business Meeting (during General <br />Assembly), scheduled for noon on Friday, October 7, at the Long Beach Convention Center. At <br />this meeting, the League membership considers and takes action on resolutions that establish <br />League policy. <br />In order to vote at the Annual Business Meeting, your city council must designate a voting <br />delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote <br />in the event that the designated voting delegate is unable to serve in that capacity. <br />Please complete the attached Voting Delegate form and return it to the League's office <br />no later than Friday, September 23, 2016. This will allow us time to establish voting <br />delegate /alternate records prior to the conference. <br />Please note the following procedures that are intended to ensure the integrity of the voting <br />process at the Annual Business Meeting. <br />Action by Council Required. Consistent with League bylaws, a city's voting delegate <br />and up to two alternates must be designated by the city council. When completing the <br />attached Voting Delegate form, please attach either a copy of the council resolution that <br />reflects the council action taken, or have your city clerk or mayor sign the form affirming <br />that the names provided are those selected by the city council. Please note that <br />designating the voting delegate and alternates must be done by city council action and <br />cannot be accomplished by individual action of the mayor or city manager alone. <br />Conference Registration Required. The voting delegate and alternates must be <br />registered to attend the conference. They need not register for the entire conference; they <br />may register for Friday only. To register for the conference, please go to our website: <br />www.cacities.org. In order to cast a vote, at least nne voter most be present at the <br />Exhibit I <br />65A -3 <br />