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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 16, 2016 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />MERCHANTS LANDSCAPE SERVICES, <br />INC. FOR LANDSCAPE SERVICES IN CITY <br />PARKS AND FACILITIES <br />(STRATEGIC PLAN NO. 6, 1 B) <br />r <br />CITY MAN ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Merchants Landscape Services, Inc. to provide landscape maintenance services at the <br />Memory Lane /Santa Ana River park site and increase the annual compensation by $12,540 <br />(prorated for first contract year at $5,225 for the period September 1, 2016 to January 31, 2017 <br />and $12,540 for each contract year after) for the term of the agreement, February 1, 2016 to <br />January 31, 2018 and the two one -year renewal periods, for total annual amount not to exceed <br />$792,459 (prorated for first year at $785,144), subject to non - substantive changes approved by <br />the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) divides the city into four <br />maintenance districts. On January 19, 2016 the city awarded an agreement with Merchants <br />Landscape Services, Inc. for the landscape maintenance of districts 1 and 4. <br />On July 1, 2016 the City added a new location to its inventory of parks. The Memory Lane /Santa <br />Ana River park site is within district 1 of the park maintenance district map. The contractor <br />involved with the construction of the site will continue to maintain the site for a 60 day period, <br />after which Merchants Landscape Services will assume responsibility. Therefore the City is <br />requesting amending the agreement with Merchants Landscape Services, Inc. to include this site <br />as part of the scope of work and to increase the compensation to cover the additional cost to <br />maintain the site (Exhibit 1). <br />25A -1 <br />