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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 2, 2016 <br />TITLE: <br />AWARD CONTRACT TO PETROCHEM <br />MATERIALS INNOVATION, LLC FOR <br />CONSTRUCTION OF LOCAL STREET <br />SLURRY SEAL FY 2015-2016 <br />(PROJECT: 16-6859) <br />{STRATEGIC PLAN NOS. 6, 113; 1C; 1G} <br />I <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED AV9 02, 2016 <br />d As Recommended 23A <br />❑ As Amended <br />® Ordinance on 181 Reading <br />Ordinance on 2"a Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to award and execute a contract to <br />Petrochem Materials Innovation, LLC, the lowest responsible bidder, in accordance with the <br />bid in the amount of $1,515,876 for the term beginning upon execution of the contract and <br />ending upon project completion for the construction of the Local Street Slurry Seal FY 2015- <br />2016 project, subject to nonsubstantive changes approved by the City Manager and City <br />Attorney. <br />2. Approve the Project Cost Analysis for a total estimated project delivery cost of $1,850,000, <br />which includes the contract base amount, administration, inspection, testing, and a 12 <br />percent contractual contingency of $181,930. <br />DISCUSSION <br />The City's Pavement Management Program was developed to identify the preventive <br />maintenance requirements for the City's street network. The recommended local street <br />segments (Exhibit 1) have been identified as high priorities for slurry seal. The recommended <br />work consists of preparing the roadway by performing minor pavement repairs, including <br />localized replacement of asphalt concrete pavement, followed by slurry seal resurfacing, striping, <br />and signage. Once completed, these improvements will enhance the ride quality, surface <br />drainage, and appearance of the neighborhood, as well as extend the life of the pavement. <br />A Notice Inviting Bids was advertised on May 24, 2016 and May 31, 2016, and bids were opened <br />June 14, 2016. The following is a summary of the bid invitations made and received: <br />