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IIl. The Cty <br />a) Tentative Audit Timeline, The Parties tentatively agree that the initial on-site visit for the <br />audit will occur during: September 2016. <br />b) Maintenance of Documentation and Information. Any and all of the documentation <br />(including electronic documentation) required by the National Standards shall be maintained and <br />secured by the City. The Auditor is authorized to request, review, and retain all such <br />documentation prior to, during, and after the on-site visit. Policy documents will be provided and <br />the applicable passages in policy will be marked, 30 days prior to the on-site visit, <br />c) Auditor Access. The City shall ensure that the Auditor have access to the facility, <br />documentation (including electronically -stored information), personnel, and inmates, consistent <br />with the auditing standards, until the issuance of the final report. <br />d) Posting of Auditor Contact Information. The City shall ensure that auditor contact <br />information, together with a statement of confidentiality, shall be conspicuously displayed in all <br />inmate housing units of the facility to be audited, for the six-week period prior to the on-site visit. <br />e) External Advocacy Organizations. The City shall work in good faith to identify and provide <br />the Auditor with contact information for community-based or victim advocates who may have <br />insight into relevant conditions in the facility, in order to permit the Auditor to fulfill his or her <br />obligations under 28 C.F.R. § 115.401(o). <br />f) Access to External Investigative Personnel. The City shall make best efforts to obtain and <br />provide information and personnel from external investigative entities relevant to compliance with <br />the National Standards to the Auditor. <br />g) Auditor Workspace and Electronics. During any on-site visit, the City shall provide the <br />auditor with reasonable workspace, and shall permit the auditor to maintain a laptop computer, <br />mobile telephones, and/or a tablet within that workspace. <br />h) Publication of Audit Report. The City shall publish the final audit reports on the City website <br />within 14 days of receipt of the reports. <br />i) Retaliation Safeguards. The City agrees that it shall not retaliate against any person because <br />that person has provided any information or assistance to the Auditor, has filed or will file a <br />complaint, or has participated in any other manner in the conduct of the Audit. The City agrees <br />that it shall timely and thoroughly investigate any allegations of retaliation in violation the National <br />Standards or this Contract and take corrective action identified through such investigations. <br />j) Mandatory and Discretionary Reporting Information. The City shall determine whether, <br />and to what extent, the Auditor is legally a mandatory or discretionary reporter of inmate abuse <br />in the relevant jurisdiction, and the City shall provide such information to the Auditor prior to the <br />on-site visit. The City shall also inform the Auditor contact information for the entity or entities <br />that may legally accept any discretionary or mandatory reporting. <br />CITY01F Afit.\ PR F, 101E AGREE\IE NT \VI ITH L'GI\GER A\D ASSOCL TES <br />