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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />FINANCE AND MANAGEMENT SERVICES <br />(July 2016) <br />RECORD <br />RECORD <br />RECORD <br />RECORD <br />CATEGORY <br />SERIES <br />DESCRIPTION <br />DATES <br />ACCOUNTS <br />Cash Requirement <br />Lists paid invoices by vendor. <br />June <br />2013 and <br />PAYABLE and <br />(AP 150) <br />PURCHASING <br />prior <br />June <br />Direct Payment Voucher <br />Generates payment to City vendor /creditor used in lieu of <br />2013 and <br />P.O. when item & vendor known. <br />prior <br />Petty Cash Receipts <br />Reimbursements for authorized expenses under $100.00 <br />June <br />2014 <br />and prior <br />Bids and proposals <br />Original bid, bids received, bid list and advertising record <br />June <br />2013 and <br />prior <br />Travel Request and <br />Expense <br />Self- explanatory <br />2014 <br />Report <br />and prior <br />Material Release Forms <br />Order for item directly from City approved vendor list <br />June <br />2013 and <br />prior <br />Purchase Orders <br />Authorize purchase of goods or services from forms <br />2012 <br />generated from purchase requisitions <br />and prior <br />W <br />PREPARED BY: Vicki Elmore Ross <br />APPROVED BY: <br />Francisco Gutierrez Date <br />Executive Director of FinanceVL <br />RECORDS DESTROYED: <br />Number of Boxes <br />19D-4 <br />APPROVED BY: <br />J.i�i <br />T a' <br />Attorney j <br />CONSENT BY: <br />