22C - SPEC - CHIAN LINK FENCE RENTALS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 20, 2016 TITLE: CONTRACTS AWARD FOR CHAIN LINK FENCE RENTALS (SPEC. NO. 16 -059) (STRATEGIC PLAN NO. 5,4) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1m Reading ❑ Ordinance on 2n6 Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award contracts for citywide chain link fence rentals for a two -year period expiring September 30, 2018, with provisions for three one -year renewals exercisable by the City Manager, in an annual aggregate amount not to exceed $67,000; which includes a $7,000 contract for portable restroom rentals, subject to non - substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location United Site Service, Inc. El Monte Quality Fence Co, Inc. Paramount DISCUSSION The City establishes an annual blanket order list consisting of vendors that provide services and materials that are required by agencies on a consistent basis. Temporary fencing is used to ensure public safety and reduce liability around City -owned properties as needed. Fencing is rented on a month -to- month, six - month, or annual basis, and is installed within 24 hours, when necessary to provide immediate public safety. United Site Service, Inc. provides portable restroom rentals at various schools and City events. The citywide chain link fence rentals, when added to the vendor's fiscal purchases, will exceed $25,000 aggregate limit. In order to continue utilizing these services staff recommends maintaining a blanket order contract in the amount of $7,000. The notice inviting bids was advertised on July 26, 2016, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 42 Vendors were notified 11 Vendors downloaded the bid packet 2 Bids received 22C -1