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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 20, 2016 <br />TITLE: <br />AGREEMENT WITH LEXIPOL, LLC <br />TO PROVIDE POLICY MANUAL <br />MAINTENANCE AND SUPPORT TO <br />THE POLICE DEPARTMENT <br />{STRATEGIC PLAN NO. 1, 1} <br />�. ( '/ 6t-;'y <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18' Reading <br />E] Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />F1 Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a three -year agreement with <br />Lexipol, LLC, for the period of September 20, 2016 through September 19, 2019, to provide <br />policy manual maintenance, support and implementation services, in an amount not to exceed <br />$50,850, which includes a contingency amount of $13,900, subject to non - substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />Lexipol, LLC ( "Lexipol ") proposes to continue providing the Police Department with a web -based <br />law enforcement policy manual, as it has since 2013. The Lexipol Law Enforcement Policy <br />Manual has over 140 policies based on federal and state laws, regulations, and law enforcement <br />best practices. Lexipol's policy manual is written by legal and law enforcement professionals who <br />constantly monitor major court decisions, legislation and emerging trends affecting law <br />enforcement operations. Lexipol provides regular updates in response to legislative mandates, <br />case law, and evolving law enforcement best practices. <br />In addition, Lexipol proposes to provide policy implementation services to ensure continuous <br />implementation and delivery of policy content. Timely implementation and adoption of policies <br />allows Police Department staff quicker access to up -to -date policy content. The implementation <br />services will also provide Police Department staff with the ability to control policy implementation <br />and management while allowing staff additional time to focus on other issues affecting public <br />safety. Lexipol provides these services in 50 -hour blocks of project management time. <br />Staff believes the continuing use of Lexipol policy content will reduce staffing time spent revising <br />and drafting departmental policies. Lexipol archives departmental policies and tracks the changes, <br />facilitating improved documentation of policy revision. Lexipol also documents officers who have <br />reviewed certain policies for keeping up -to -date training records. Since the Police Department must <br />25F -1 <br />