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Pegg 4 of 20 iFteeling the ECOP Requirement I Fyour organization has less than fitly employees or receives an award of less than $2$,000 or is anon pro fit organization, a nrudicnI Institution, . an educational ImanuNon, or an Indian the, then it is exempt fiom the EEOP requirement, To claim the exemption, your organization must complete and submit Section A oFthe Certification Pon, which is n,,liable ndine at h trp: / /www.ojp. usdgj.govlabou r/ocflpdfsleortpdt: It your organization is a governmeaf agency or private business and receives M award of$25;000 or more, bat less than 5500,000, and has fifty or more employees (counting both thlf, and pastime employees but excluding political appointees), then it has to prepare a Utilization Report (innerly called an EE7P Short Form), but it does not have to sulnnlf the report in tine OCR for review, instead, your organization has to maintain the Utilization Report On file and make it available fo€ review on request, In addition, your organization has to complete Section B Of the Ccrhfic;ition Form and rootam it to the OCR. Tim Certification Form Is available at http:OwwnvOjp.usdoj gov /about/ocrlpdfsfcrat.pdf. I Fyour organization is a government agency Or private business and has received an award for $500,000 or more and has fifty or more employees (counting both Fu(6- and part -tune employees but excluding political appointees); thmt it has to prepare a Utilization Report (formerly called an ESOP Short Form) and submit it to the OCR for review within sixty days from the date of his letter_ For assistance in developing a Utilization Report, please consult did OCR,3 website At fittp. llwww. ojp ,usdoj;gov /abouUacr /eeop.him, to edditiim, your organization has to complete Section C ofthe Certification Form and return it to the OCR. The Certification Form is available at hap: / /wivw.OjP-usdoJ.gov/about?ocrlpdfs/vert.pdf. TO comply with the KOP requirements, you may request technical assistance Front an ESOP specialist at the OCR by telephone at (202) 707.0640, by TTY at (202) 307 -2037, or by e-mail at CEOsubmissoa @ uadcj.gov- Meeting. the Requirement to -Suhm it p'hugogs of Discriminatim If in the three yeius prior to the date ofthe grant award, your organization has received all adverse fading ofdiicrimmutuni bmedon race, color, national origin, religion, or sex, after a due - process heanng; from astute 0, Federal court or From a state or federal administrative agency, your organization must send a copy of the finding . to the OCR. Ensuring the Compliance nr Subrecipierts .SAAB muse have standard assurances to notify su&selluents or their civil rights obligations, written procedures to address discrimination couaplaints tiled against subreeipients, methods to monimr sgbreefpients compliance w;dr civil rights regquiremens, and a program to train subrecipionts on applicable civil rights Paws, In Addition, SAM non submit to The. OCR avert' throe years written Metliocls of Administration (NIGA) that summarize the policies and procedures that they have implemented to ensure die civil rights malidiance of subeecipiems. For more mtbnnoum on the MOA requirement, See htt pJ/ xnatu: ejp. usdoj. gov /ftmd(ngtohmr_reilOirements.htm. If the OCR can assist you in ally way, in fulfilling yourorganizanods civil rights responsibilities as a reciplant of tbdaml fnnuacial assismnee, please contact us. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst 25H -29