22C - SPEC - HVAC CONDENSER - Laserfiche WebLink

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AM I 10 M I -IN o CITY COUNCIL MEETING DATE: OCTOBER 4, 2016 TITLE CONTRACT AWARD TO MARINE AIR, INC. TO REPLACE HVAC CONDENSER (SPEC. NO. 16 -081) {STRATEGIC PLAN NO. 6, 1G, 2A) (SURPLUS FUNDS) _. Z�' Z _.( CI M NAGR RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: F,AJ%i%iCAJVJ:4 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For FILE NUMBER Authorize a one -time purchase and payment of purchase order to Marine Air, Inc. to provide and install a heating ventilation and air conditioning (HVAC) condenser at Newhope Library in an amount not to exceed $38,500, which includes a 5% contingency, subject to non - substantive changes approved by the City Manager and City Attorney. Project is in accordance with Council approved Surplus Allocation Plan as of October 20, 2015. Department: Project: Category Total Funding: Finance and Newhope Library HVAC Facilities and FY 15 -16 $20,000 Management Condenser Replacement Assets FY 16 -17 $20,000 Service DISCUSSION As part of the City's ongoing efforts to identify potential cost - saving energy projects across City facilities, the Finance and Management Services Building Maintenance Division commissioned an energy audit of the Newhope Library. The energy audit was completed at no cost to the City by The Energy Network (TEN), a non - profit program funded by California utility ratepayers through the California Public Utilities Commission. The audit resulted in recommendations that consists of three components: replace fluorescent lights with new energy- efficient LED lights, install occupancy sensors that monitor and control room lighting and temperature based on the number of occupants; and replace the library HVAC system with a new high- efficiency condenser. 22C -1