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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2016 <br />TITLE: <br />CONTRACT AWARDS FOR WATER <br />METER VAULT REPLACEMENTS <br />(SPEC. NO. 16-104) <br />(STRATEGIC PLAN NO. 6,2) <br />v <br />RECOMMENDED ACTION <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for water meter vault replacement services for a three-year period expiring <br />October 31, 2019, with provisions for a two-year renewal option exercisable by the City Manager <br />and City Attorney, in an annual amount not to exceed $425,000, subject to nonsubstantive <br />changes approved by the City Manager and City Attorney, with the following vendors: <br />Vendor Location <br />Big Ben Inc. Irvine <br />Kana Subsurface Engineering Riverside <br />T.E. Roberts, Inc. Orange <br />DISCUSSION <br />The Public Works Agency Water Resources Division owns and maintains approximately 520 large <br />water meter vaults for water services that are larger than three inches in diameter. The system is <br />aging and many of the large water meter vaults need rehabilitation or replacement to allow safe <br />access for City maintenance personnel. Improved vault covers and entries will help to address <br />potential tripping hazards and provide safer walkways throughout the city. <br />The notice inviting bids was advertised on August 17, 2016 on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />20 Vendors were notified <br />1 Santa Ana vendor was notified <br />23 Vendors downloaded bid packet <br />6 Bids received <br />1 Vendor withdrew bid <br />2213-1 <br />