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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2016 <br />TITLE: <br />CONTRACT AWARD TO FERGUSON <br />ENTERPRISES FOR THE PURCHASE <br />OF AN INSERTION VALVE SYSTEM <br />(SPEC. NO. 16-115) <br />(STRATEGIC PLAN NO. 6, 1C) <br />C Z�O� <br />CITY M ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />L1Z!� 001TA4W <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1®t Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolutlon <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Ferguson Enterprises for the <br />purchase of an insertion valve system in the amount of $107,025, plus a contingency of $2,500 <br />for a total amount of $109,525, subject to nonsubstantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />The Public Works Agency Water Resources Division operates, maintains, and repairs <br />approximately 480 miles of water main, 7,000 distribution valves, and 4,900 fire hydrants. From <br />time to time, repair work is necessary on water mains that would traditionally require customer <br />water shut -offs for several hours. To minimize customer outages, the water maintenance division <br />has been using the EZTM Valve system when the need to do so arises. The EZTM system can add <br />a new water main valve or perform a pipeline isolation without service interruption to surrounding <br />customers. It is innovative technology that the City has used with great success for over seven <br />years. Due to frequent use, the existing equipment needs replacement and additional EZTM <br />valves are needed for future installations. <br />The notice inviting bids was advertised on September 7, 2016 on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />120 Vendors were notified <br />7 Vendors downloaded bid packet <br />2 Bids received <br />1 Bid was received from Santa Ana vendor <br />22C-1 <br />