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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2016 <br />TITLE: <br />AGREEMENTS FOR PROPERTY TAX & <br />HOTEL VISITORS' TAX COMPLIANCE, <br />AUDITING AND CONSULTING SERVICES <br />(STRATEGIC PLAN NO. 4,2A) <br />CITY <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />5I111114HD11NAf:Ta 7 <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with HdL <br />Coren & Cone ( "HdLCC ") for Secured and Unsecured Property Tax Revenue auditing <br />services for an initial two -year term beginning January 1, 2017 through December 31, <br />2018, for an amount not to exceed $28,250 annually, with a provision for one one -year <br />extension exercisable by the City Manager and the City Attorney, in an amount not to <br />exceed $28,250 subject to non - substantive changes approved by the City Manager and <br />the City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with HdL <br />Software LLC ( "HdL ") for Hotel Visitors' Tax Revenue Auditing services for an initial two - <br />year term beginning January 1, 2017 through December 31, 2018, for an amount not to <br />exceed $73,500 annually, with a provision for one one -year extension exercisable by the <br />City Manager and the City Attorney, in an amount not to exceed $73,500 subject to non - <br />substantive changes approved by the City Manager and the City Attorney. <br />On February 11, 2016 a Request for Proposals (RFP No. 16 -022) for Revenue Auditing, <br />Recovery, Reporting, Analysis, and Legislative /State Agency Liaison and Implementation <br />Monitoring services for Property Tax and Hotel Visitors' Tax was released. Specifically, RFP No. <br />16 -022 requested the following services to be provided: Medical Marijuana Auditing Services; <br />Sales & Use Tax and Utility Users' Tax Compliance, Auditing and Consulting services; and <br />Property Tax (secured and unsecured) and Hotel Visitors' Tax Compliance, Auditing and <br />Consulting services. Accordingly, Staff developed a phased approach in selecting and <br />presenting for City Council consideration the auditing services for the City's top General Fund <br />revenue sources. The phased approach resulted in the following: <br />25B -1 <br />