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M4 -r Sa aWWM4o- <br />2253. Harvard Sfrw <br />Sv,vt& 134 <br />Satraawe fm, GA 455115 <br />ry. 416.545.2646 <br />www: v�ng}o fo�rn.ei-i,caco-✓w <br />July 11, 2016 <br />MGA' <br />OF AMERICA, INC. <br />Ms. Margaret Mercer <br />Administrative Services Manager <br />Public Works Agency —Admin. Svcs. <br />City of Santa Ana <br />(714)647-5050 <br />Subject: PW Hourly Rate Calculation Services <br />Dear Ms. Mercer: <br />We appreciate the opportunity to provide you with our proposal to develop hourly billing rates <br />for Public Works staff members. Below is a summary of our proposal: <br />Project Description: Annually, prepare hourly billing rates for reimbursement for <br />selected PW staff members (requires two steps: 1 - prepare an allocation of PW <br />administrative costs from 601 to 611/612 and then analyze the indirect vs. direct hours of <br />611/612 staff members) and 2 - calculate billable hour rates for staff in 611 and 612. <br />Part A: 2013/2014 Year: Project Budget - $11,000 <br />1) Calculate an actual 13/14 Indirect Cost Rate for 611/612: $6,000 <br />2) Calculate actual 13/14 billing rates for staff in 611/612: $5,000 <br />Part B: 2014/2015 Year - Project Budget: $13,500 <br />1) Meet/Train city PW staff on the methods of time keeping, billing and <br />assumptions used in the development of the indirect rate and billing rates: <br />($1,000) <br />2) Calculate actual 14/15 Indirect Cost Rate for 611/612: $6,000 <br />Also, meet with OCTA and discuss the project going forward <br />3) Calculate actual 14/15 billing rates for staff in 611/612: $5,000 plus actual <br />travel expenses: Est $1,500 <br />