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C. Report to PROJECT MANAGER any and all Program Income received no later than thirty (30) days from the date of receipt; record the amount received on Internal financial records; and indicate the amount received on the monthly claim submitted to PROJECT MANAGER. PROJECT MANAGER shall then forward the plan for the requested use of the proposed Program Income to the appropriate State and/or Federal agencies for approval. CONTRACTOR shall not spend any of the proposed Program Income unless or until such time as PROJECT MANAGER obtains authorization for the use of the Program Income from the responsible State and/or Federal agency and provides CONTRACTOR with prior written approval for the use of the funds. PROJECT MANAGER may, in its sole discretion, issue future policy statements and/or instructions with respect to Program Income. CONTRACTOR shall immediately comply with such policy statements and/or instructions. 6. Fiscal Accountability: A. Financial Management System: CONTRACTOR shall establish and maintain a sound financial management system, based upon generally accepted accounting principles. CONTRACTOR's system shall provide fiscal control and accounting procedures that will include the following: L Information pertaining to tuition rates, payments, and educational assistance payments; and ii. Source documentation to support accounting records; and iii. Proper charging of costs and cost allocation. I. CONTRACTOR's Record: CONTRACTOR's records shall be sufficient to: i. Permit preparation of required reports; and ii. Permit tracking of funds to a level of expenditure adequate to establish that funds have not been used in violation of the applicable restrictions on the use of such funds; and iii. Permit the tracking of program income, or profits earned, and any costs incurred (such as stand-in costs) that are otherwise allowable except for; V. Permit tracking and reporting of leveraging as required by S13734. C. Costs Charged: Cost shall be charged to this CONTRACT only in accordance with the following: i. The Act; and ii. 20 CFR WIOA NPRM Part 683; iii. State implementing legislation; and, V. Requirements of Other Funding Sources Non -Supplantation of Funds: CONTRACTOR shall not supplant any federal, State, or COUNTY funds intended for the purposes of this CONTRACT with any funds made available under this CONTRACT. CONTRACTOR shall not claim reimbursement from COUNTY for, or apply sums received from COUNTY with respect to, that portion of its obligations which have been paid by another source of revenue. CONTRACTOR agrees that it shall not use funds received pursuant to this CONTRACT, either directly or indirectly, as a contribution or compensation for the purposes of obtaining federal, State, or COUNTY funds under any federal, State, or COUNTY program without prior written approval from COUNTY. County of Orange Page 7 of 37 City of Santa Ana OC Community Resources Contract FYs 201ZON srfessional-MI Contract # 16-28-0039-R WS