22A - SPEC - ANIMAL CONTROL TRUCKS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 15, 2016 TITLE: CONTRACT AWARD TO WONDRIES FLEET GROUP FOR TWO ANIMAL CONTROL SERVICE TRUCKS (SPEC. NO. 16-109) {STRATEGIC PLAN NO. 6,2) (SURPLUS ALLOCATION FUNDING) < �. CITY MANA ..R CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one-time purchase and payment of purchase order to Wondries Fleet Group for the purchase of two animal control service trucks in an amount not to exceed $131,840 plus a contingency of $6,590 for a total amount of $138,430, subject to non -substantive changes approved by the City Manager and City Attorney. Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. Department: I Project: I Category Total Funding: Finance and Management Services Agency Vehicle Replacement Facilities/Assets $1,300,000 DISCUSSION The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines and criteria for determining when vehicles need replacement. This criteria includes vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement criteria, two Animal Control Service vehicles purchased in 2005 with an average mileage of 139,700 miles have been identified for replacement. The Notice Inviting Bids was advertised on August 30, 2016, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 22 Vendors were notified 8 Vendors downloaded the bid packet 3 Bids received 0 Bid received from Santa Ana vendor 22A-1