25A - AGMT - MUNICODE SRVS - Laserfiche WebLink

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CITY COUNCIL MEETING DATE: NOVEMBER 15, 2016 TITLE: AGREEMENT WITH MUNICIPAL CODE CORPORATION FOR CODIFICATION OF ORDINANCES AND ON-LINE PUBLICATION OF THE CITY CODES (STRATEGIC PLAN NO. 5, 1) CITY MANAGER J RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: UT100-OWWO ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO fR►firc- :7 Authorize the City Manager and Clerk of the Council to execute the attached agreement with Municipal Code Corporation for a three year period ending December 31, 2019 in the annual amount not to exceed $25,000 and total aggregate amount of $75,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The City has had a long-standing relationship with Municipal Code Corporation (MCC)" for codification and publication of its ordinances into code books. The City has paid $21.50 per page for supplements to our code books for the past six years and vendor has agreed to maintain their rates for the next three years. Supplements are distributed to various departments, county offices and law libraries throughout the State. The per page rate includes updated pages for the Table of Contents, the Index and Section listings for each new ordinance submitted. In addition, the City pays MCC $500 per year for publication of the Code via the internet. Additional services provided in the base rate include A Code Comparative Table supplied with each supplement, which provides history of the ordinances codified. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement Initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). 25A-1