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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2016 <br />TITLE: <br />AGREEMENTS FOR ON-CALL WATER <br />WELL PUMP AND MOTOR <br />REHABILITATION SERVICES <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NOS. 6, 1C & 1F) <br />CITY MANAG <br />RECOMMENDED ACTION <br />10340301&4161911CelIlliti'M41e121Iii <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1a' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute agreements to provide on-call <br />water well pump and motor rehabilitation services for the three-year period beginning November <br />15, 2016 and expiring November 30, 2019, with provisions for a two-year renewal option <br />exercisable by the City Manager and City Attorney, in an aggregate amount not to exceed <br />$400,000 annually, subject to nonsubstantive changes approved by the City Manager and City <br />Attorney, with the following vendors: <br />Vendor <br />Location <br />Bakersfield Well and Pump Co. <br />Bakersfield <br />Weber Water Resources, LLC <br />San Bernardino <br />General Pump Company, Inc. <br />San Dimas <br />DISCUSSION <br />The Public Works Agency Water Resources Division currently operates 20 active water wells and <br />seven water pumping stations to supply the City's drinking water. Many of the facilities are in <br />need of repairs and rehabilitation. Staff has determined that through rehabilitation, the efficiency <br />of a majority of the water wells can be increased. The rehabilitation work is needed to restore the <br />wells to maximum water production capacity. Completion of rehabilitation work will also result in <br />the wells producing more water while utilizing less electricity. <br />On August 16, 2016, the Public Works Agency released a Request for Proposals (RFP) on the <br />City's website. Four proposals were received on September 15, 2016. The proposals were <br />evaluated and ranked by a review committee comprised of personnel from various City agencies, <br />including staff from the City of Garden Grove. Ranking criteria included firm and personnel <br />experience, understanding of need, relevant project experience, schedule, references, and fee. <br />The rating of the firms is as follows: <br />25C-1 <br />