55B - AA - RESO - COPS HIRING GRANT

Home Browse Search

U.S. Department of Justice Office of Community Oriented Policing Services 2016 COPS Hiring Program Award Terms and Conditions By signing the Award Document to accept this COPS Hiring Program (CHP) award, the recipient agrees to abide by the following award terms and conditions: 1. Award Owner's Manual The recipient agrees to comply with the terms and conditions in the 2016 CHP Award Owner's Manual; COPS Office statute (42 U.S.C. §, 3796dd, at seq.); the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted bythe U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); representations made in the CHIP award application; and all otherapplicable program requirements, laws, orders, regulations, or circulars. 2. Assurances and Certifications. The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its CHP application. 3. Allowable Costs. The funding under this project is for the payment of approved full -time entry -level salaries and fringe benefits overthree years (for a total of 36 months offunding) up to a maximum federal share of $125,000 per officer position forcareer law enforcement officer positions hired and /or rehired on or after the official award start date. Any salary and fringe benefit costs higher than entry -level that your agency pays a CHP- funded officer must be paid with local funds. Youragencyls required to use CHP award funds forthe specific hiring categories awarded. Funding under this program may be used for the fallowing categories: • Hiring new officers, which includes filling existing officer vacancies that are no longer funded In your agency's budget; • Rehiring officers laid off by any Jurlsdletion as a result of state, local, or Bureau of Indian Affairs (BIA) budget reductions; and /or • Rehiring officers who were, at the time of award application, scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or BIA budget reductions If your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request a post -award award modification and receive prior approval before spending CHP funding under the new category, The Financial Clearance Memorandum (FCM), included in your award package, specifies the amount of CHP funds awarded to your agency. You should carefully review your FCM, which contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FCM, up to the amounts specified in the FCM. Your agency may not use CHP funds for any costs that are not Identified as allowable in the Financial Clearance Memorandum. Only actual allowable costs Incurred during the award period will be eligible for reimbursement and drawdown. If your agency experiences any cost savings over the course of the award (far example, your award application overestimated the total entry -level officer salary and fringe benefits package), your agency may not use that excess funding to extend the length of the award beyond 36 months. Any funds remaining afteryour agency has drawn down for the costs of approved salaries and fringe benefits Incurred for each awarded position during the 36 -month funding period will be deobllgated during the closeout process and should not be spent by your agency, 4. Supplementing, not SuoplantinR. State, local, and tribal government recipients must use CHP funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would have been committed for award purposes (officer hiring) during the award period. In other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the COPS Office- funded Item(s) in the absence of the COPS Office award. 5. Extensions. Your agency may request an extension of the award period to receive additional time to Implement your award program, Such extensions do not provide additional funding, Awards may be extended a maximum of 36 months beyond the Initial award expiration date. Any request for an extension beyond 36 months will be evaluated on a case -by -case basis. Only those recipients that can provide a reasonable justification for delays will be granted no -cast extensions. Reasonable justifications may include difficulties in filling COPS Office- funded positions, officer turnover, or other circumstances that Interrupt the 36 month award funding period, An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded. Extension requests must be received prior to the end date of the award. Page 1 of 7 55B -4