20A - AA - ROOSEVELT WALKER CONSTRUCTION

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Agreement Amendments with Santa Ana Unified School District for Joint -Use and Reimbursement of Construction Costs for Roosevelt/Walker Site December 6, 2016 Page 2 running track and field after school hours. The grant requires the City to enter into a 30 year Joint -Use Agreement with the Santa Ana Unified School District (SAUSD). Since the SAUSD is familiar with the Department of State Architect's requirements concerning construction on school property, the District will perform the design, construction and inspection of the Joint -Use improvements. The reimbursement agreement requires the District to obtain all necessary permits/insurance and to perform all improvements under the State Grant terms for reimbursement. Together, SAUSD and City staff will review plans and monitor improvements to ensure the project is implemented per City approval. In spring 2016, the SAUSD solicited bids from qualified companies for construction of the site. This process resulted in a construction cost that was more than the available funding at the time. Therefore after discussions with SAUSD, the recommendation was to re -bid the contract in fall with the hope of a more competitive price, due to an expected decrease in construction projects. Additionally, the project was value engineered to further lower the cost. On November 1, 2016 the SAUSD opened bids with a lowest responsive bidder price of $6,300,000. The reimbursed agreement with SAUSD will be $7,517,509, which includes $902,509 of soft costs and $315,000 for contingency. This amount exceeds the Proposition 84 funds available. The City will use Community Development Block Grant funds in the amount of $2,089,261 and Park Acquisition and Development funds in the amount of $498,248 to complete the project. Additionally, the City is requesting an amendment to the joint -use agreement to include language so that the City and SAUSD each contribute $50,000 per year into an irrevocable trust. The funds from the trust will be used for necessary repairs and replacement of facilities. The Technical Advisory Committee shall review and determine the necessary repairs and allocation of the Trust Fund dollars to complete the necessary repairs. Approval of this item will be contingent upon City Council approval of the Substantial Amendment to the 2016-2017 Annual Action Plan for the reallocation of Community Development Block Grant Funds and authorization of its submission to the US Department of Housing and Urban Development. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability), Strategy A (Support the design and construction of parks to provide increased open space and opportunities for recreation throughout the city, construct the Roosevelt Walker Park and Community Center, and develop concepts and proposals for the Library Park in the Civic Center and Centennial Santa Ana River Eco -Park). 20A-2