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I <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 6, 2016 <br />TITLE: <br />CONTRACT AWARD TO EPOWER <br />NETWORK FOR REPLACEMENT OF <br />AUTOMATIC TRANSFER SWITCH <br />(SPEC 16-136) <br />(STRATEGIC PLAN NO. 6,2) <br />I / <br />CITY MANAGE' <br />I.Z�•;�7J'!►`,rl�`��7�!1:T+3111C•LiJ <br />M11111,302044111101 ROME rR <br />IV0 . 9" <br />As Recommended <br />As Amended <br />❑ Ordinance on 1a' Reading <br />❑ Ordinance on 2"' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to ePower Network for the <br />replacement of an Automatic Transfer Switch in the City Hall datacenter in an amount not to <br />exceed $18,831; and a $25,000 blanket contract for the term beginning December 1, 2016 <br />through June 30, 2017, for maintenance and parts related to the emergency power system with <br />ePower Network for a total amount not to exceed $43,831, subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />On the evening of Tuesday, June 7, 2016, the City Hall datacenter experienced an electrical <br />power outage. The emergency power system, which includes the main generator, the <br />Uninterruptible Power Supply (UPS) and the Automatic Transfer Switch (ATS) was damaged due <br />to an unexpected water outflow coming from the first floor directly above the ATS. During this <br />outage, the water leak was remedied, but it was determined that the ATS and its internal <br />electrical components had been damaged beyond repair as a result of the water exposure. <br />During the troubleshooting process of the emergency power system, the immediate determination <br />was made to replace the damaged ATS equipment. Failure to replace the damaged ATS and its <br />aged electrical components would result in a loss of access to critical computing resources such <br />as Internet access, e-mail service, Wi-Fi service, payroll systems, financial applications, public <br />safety applications, file and printing services, and more, in the event another power interruption is <br />to occur. <br />For the period of June through November 2016, steps were taken to resolve and optimize the <br />issues related to the emergency power system outage including the utilization of a rental unit. <br />On October 3, 2016, quotes were solicited for a replacement Automatic Transfer Switch (ATS). <br />ePower Networks' quote of $18,831 was the lowest cost. The purchase of the replacement ATS, <br />when added to the vendor's fiscal purchases, will exceed the $25,000 aggregate limit. <br />22B-1 <br />