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Agreement with CDCE, Inc. for Mobile Computer Equipment December 6, 2016 Page 2 The City received three (3) proposals for the project. A subset of the original committee was appointed to rate the proposals. The proposals from each vendor were rated as follows: Firm/Team ll Team nderstand Refere_n_ces_ Cost Totals 45 7 - -109 29 56 13 118 L 106 328 155 The evaluation committee recommends that the City enter into an agreement with CDCE for the following reasons: • Most comprehensive installation plan • Best warranty on the installation work • Strongest references • Lowest cost Although the equipment delivery and installation should be complete within three months of signing the agreement, the purchase includes a three (3) year warranty on the installation services and warranties on the equipment ranging from 3-5 years (depending on the component). Therefore, the Police Department proposes to enter into a five-year agreement with CDCE, Inc. for the purchase and support of the mobile computer equipment. The agreement includes a base agreement amount of $1,097,771.56 and a $75,000 contingency to be used for unanticipated equipment and work at the City's sole discretion, for a total five-year agreement amount of $1,172,771.56. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 Community Safety, Objective #2, (Broaden communications, information sharing and community awareness of public safety activities), Strategy C (Purchase and install new in -car computers in patrol vehicles to facilitate enhanced information sharing and timely police response). FISCAL IMPACT Funds in the amount of $1,172,771.56 for the purchase, installation, and maintenance contract are available in the Equitable Sharing — Department of Justice contract services account (no. 16614450 62300) in the following fiscal years as follows: FY 2016-17 $1,172,771.56 25C-2