20B - AA - STREETCAR DESIGN - Laserfiche WebLink

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Appropriation Adjustment, Agreement for OC Streetcar Design Support, and Amendment to the 2016/17 Capital Improvement Program December 6, 2016 Page 2 On March 15, 2016, City Council authorized the City Manager and Clerk of the Council to execute a cooperative agreement with the OCTA in the amount not to exceed $1,493,469 for the term beginning upon OCTA Board approval of the project, and ending one year after the beginning of revenue service. The purpose of the agreement was to describe the roles and responsibilities of Santa Ana to review and support the project's design development, and the manner and limit of compensation by OCTA to the City of Santa Ana. $1 million was appropriated for the OC Streetcar Project in the FY 2016/17 Capital Improvement Program (CIP). Therefore, an amendment to the CIP is required to recognize the additional $493,469 in the current fiscal year. OCTA funding for the design costs will be comprised of the following funding sources: Federal New Starts, Congestion Mitigation and Air Quality (CMAQ), Federal Transit Administration (FTA) 5307, State Cap -and -Trade, and Measure M2 Project S, as described in the August 22, 2016, OCTA staff report, "OC Streetcar Project Revised Capital Funding Plan" (Exhibit 1). Based on OCTA's revised capital funding plan, the expected distribution of design funding is as follows: Funding Source Percentage Amount Federal New Starts 50% $746,735 Federal CMAQ 18% $264,344 FTA 5307 5% $67,206 State Cap -and -Trade 9% $128,438 M2 -Project S 19% $286,746 100% $1,493,469 The project is currently in the design phase and is scheduled to begin construction in 2018. To date, 30 percent of the design review has been completed. Due to the magnitude and specialty of this project, it is recommended that a technical consultant with expertise in streetcar design be hired to augment City staff, to ensure that the aggressive project schedule is met and the City's interests are protected. On October 4, 2016, the Public Works Agency released a Request for Proposals on the City's website to provide technical design review support related to the OC Streetcar project on an as - needed basis. A detailed Scope of Work will be outlined when/if a specific Task Order is assigned to the Consultant. The Consultant will provide staff augmentation during the comprehensive review of various submittals for the streetcar including the 60%, 90%, and 100% plan check on an as -needed basis. Consultant will also provide written comments in the form of hard -copy prints, a -file comments, or tabular comments with clear reference to where the comment applies in the review set. Consultant reviews shall be provided in a format acceptable to the City and OCTA. 20B-2