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RFP No. 16-xxx <br />Phase Two: <br />E. Attendance at Meetings: The scope of services requires the selected consultant to <br />work closely with staff in preparing the environmental document. The consultant shall <br />budget (at minimum) attendance at the following meetings: <br />One (1) Kick-off meeting with City staff <br />Progress site meetings and progress conference call meetings (as needed based <br />on project scope) <br />One (1) Planning Commission General Plan & Zoning subcommittee meeting or <br />study session <br />One (1) Planning Commission hearing <br />One (1) City Council hearing <br />F. Deliverables (per submittal): <br />Three (3) Printed Administrative drafts of all documents (technical studies, CEQA <br />documents, etc.) and pdf <br />One (10) Printed Final draft of all documents <br />One (1) Electronic file (Print quality pdf, web ready pdf, editable file) of all <br />administrative draft, final public draft, and final public technical reports in both <br />Microsoft Word format and editable PDF (USB flash drive). GIS shapefiles for all <br />mapping to be included as applicable. <br />Prior to start of work, software and programs used for data collection, documentation and <br />mapping shall be approved by City staff to affirm compatibility with City systems. <br />G. Schedule and Timing: Provide a project schedule to identify the staffing and cost <br />estimate to complete the above Phase Two (TS7-TS10) tasks by November 2018. <br />IV. GENERAL INFORMATION <br />The term of the consultant will begin when the contract is approved by the City Council. <br />A. When appropriate, the City will furnish information in its possession relevant to <br />preparation of the technical studies and environmental documentation. <br />B. The Consultant shall be responsible for retaining data, records and documentation for the <br />preparation of the technical studies and appropriate environmental documentation. <br />These materials shall be made available to the City upon acceptance of the final draft text <br />or at the request of the City. Page 11 of this proposal contains a preliminary list of <br />Reference Material including identifying planning documents and resources. <br />12/1/16 rev <br />19D-8 <br />MWCA EOibats 016V2-20-16�PGavaral Ph - E.Mbi[Ldmx <br />