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0, <br />• 0 <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 20, 2016 <br />TITLE: <br />CONTRACT AWARD TO GUARANTY <br />CHEVROLET MOTORS, INC., A SANTA <br />ANA VENDOR, FOR ONE CHEVY <br />PASSENGER VAN <br />(SPEC. NO. 16-134) <br />{STRATEGIC PLAN NO. 6,2) <br />r <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, <br />Inc. for the purchase of one Chevy 2500 passenger van in an amount not to exceed $29,530 plus <br />a contingency of $1,475 for a total amount of $31,005, subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />In the last few years the Police Department Explorer post has grown from 10 — 15 explorers to <br />now over 30. With the continual growth of the Explorer post, requests for their assistance and <br />participation at various functions within the city, county and greater Southern California area have <br />grown. A van designated for this program will provide a proper, safe and reliable means of <br />transportation and the advisors as a group. Although the van will be assigned to and the <br />responsibility of the explorer post coordinator and the Commander overseeing the group, it can <br />and will be used by others groups such as Backgrounds for recruiting events. <br />For years, the police department has had to rely on others to transport our explorers to and from <br />events and functions. Because the department did not have a regular and reliable means of <br />conveyance for transporting a large number of explorers, parents, friends and others frequently <br />stepped up and provided this service. Acquiring a multi -seat van would reduce the department <br />and city's liability exposure by ensuring our explorers are safely transported as a group by an <br />explorer advisor or advisors. <br />For vans, sport utility vehicles, sedans and light trucks, the City has standardized on purchasing <br />Chevrolet vehicles. Of the seven auto dealerships identified within the City of Santa Ana, the City <br />has one Chevrolet dealership. In order to ensure awareness as to the City's pending bids as well <br />as the City bid process, Fleet staff have communicated and met with the local dealership on <br />22A-1 <br />