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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 20, 2016 <br />TITLE: <br />AGREEMENT FOR ENVIRONMENTAL <br />CONSULTING SERVICES WITH KOA <br />CORPORATION TO PROVIDE A TRAFFIC <br />IMPACT STUDY FOR THE METRO EAST <br />MIXED USE OVERLAY DISTRICT <br />EXPANSION PROJECT <br />(STRATEGIC PLAN NO. 3,2 B; 5,3 A, B, C) <br />{SURPLUS ALLOCATION FUNDING} <br />C�fY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />F.1:7 000=1W <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute the attached agreement with <br />KOA Corporation ("KOA") for environmental consulting services to prepare a traffic impact study <br />with an aggregate amount not to exceed $80,518.75 for a one-year term expiring on December <br />31, 2017, subject to non -substantive changes approved by the City Manager and City Attorney. <br />Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. <br />Department: <br />Project: <br />Category <br />Total Funding: <br />Planning and Building <br />Metro East Zone <br />Expansion <br />Investment <br />$100,000 <br />BACKGROUND <br />The City Council allocated $100,000 in funds to the Planning and Building Agency in Fiscal Year <br />2015-2016 for the purposes of procuring environmental consultants to prepare the required <br />technical studies for the Metro East Mixed Use Overlay District expansion project. After <br />conducting an Initial Study in-house, staff identified the need for three distinct technical studies to <br />facilitate the expansion project: an air quality and greenhouse gas emissions study, a traffic <br />impact study, and an innovative and phased parking solutions study. To ensure an equitable <br />procurement process, staff issued three requests for proposals (RFPs) for each of the identified <br />studies. On August 16, 2016, staff issued RFP No. 16-100 to procure a consultant to prepare a <br />traffic impact study. Five (5) responses were received, and the City selected KOA Corporation as <br />the recommended firm with which to enter an agreement based on relevant experience and <br />competitive pricing. <br />25E-1 <br />