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25H - AGMT - PARS
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25H - AGMT - PARS
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Last modified
12/19/2016 10:38:30 AM
Creation date
12/15/2016 6:23:21 PM
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Template:
City Clerk
Doc Type
Agenda Packet
Agency
Personnel Services
Item #
25H
Date
12/20/2016
Destruction Year
2021
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RESTATED AND AMENDED AGREEMENT FOR <br />ADMINISTRATIVE SERVICES <br />This restated and amended agreement ("Agreement") is made this 20" day of December, 2016, <br />between Phase II Systems, a corporation organized and existing under the laws of the State <br />of California, doing business as Public Agency Retirement Services (hereinafter "PARS") and <br />the City of Santa Ana ("Agency"). <br />WHEREAS, Agency entered into an agreement for administrative services with PARS dated June <br />7, 2011 to provide a defined benefit supplemental retirement plan ("original agreement") to certain <br />eligible retirees. The term of the original agreement was April 18, 2011 ending April 17, 2016 <br />with a provision that the agreement will continue unchanged for successive twelve-month periods <br />following the original term unless terminated. <br />WHEREAS, Agency and PARS want to clarify that the term of the Agreement is ongoing unless <br />terminated or until the last beneficiary or their eligible heirs expire. <br />WHEREAS, Agency is desirous of c o n t i n u i n g t o retain PARS, as Trust Administrator to <br />the PARS Trust, to provide administrative and consulting services with respect to the qualified <br />City of Santa Ana PARS Supplementary Retirement Plan (the "Plan"). <br />NOW THEREFORE, the parties agree: <br />1. Services, PARS will provide the services pertaining to the Plan as described in the <br />exhibit attached hereto as "Exhibit IA" ("Services") in a timely manner, subject to the <br />further provisions of this Agreement, <br />2. Fees for Services. PARS will be compensated for performance of the Services as described in <br />the exhibit attached hereto as "Exhibit IB", <br />Payment Terms, Payment for the Services will be remitted directly from Plan assets unless <br />otherwise stated in Exhibit 113, in the event that the Agency chooses to make payment directly <br />to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based <br />upon an invoice prepared by PARS and delivered to the Agency. lfpayment is not received by <br />PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest <br />at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) <br />days of the invoice delivery date, payment plus accrued interest will be remitted directly from <br />Plan assets, unless PARS has previously received written communication disputing the subject <br />invoice that is signed by a duly authorized representative of the Agency. <br />4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement <br />will be billed to the Agency at the rates indicated in the PARS standard fee schedule in effect <br />at the time the services are provided and shall be payable as described in Section 3 of this <br />Agreement. Before any such services are performed, PARS will provide the Agency with written <br />notice of the subject services, terms, and an estimate of the fees therefore, <br />5, Information Furnished to PARS. PARS will provide the Services contingent upon the <br />Agency's providing PARS the information specified in the exhibit attached hereto as "Exhibit <br />1C"("Data"). it shall be the responsibility of the Agency to certify the accuracy, content and <br />completeness of the Data so that PARS may rely on such information without further audit. It <br />shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner <br />Page 1 <br />r <br />
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