J.P. MORGAN CHASE BANK-2016 - Laserfiche WebLink

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The General Account serves as the concentration account for disbursements and deposits. The City pools the Worker's Compensation, Payroll, Accounts Payable, and Housing Agency into one general account. However, separate independent prefix check numbers are maintained for each of the above. A separate account is required for the City's Housing Agency which is set up as a Zero Balance Account (ZBA) into the pooled account. A separate account is required for the City's Jail Commissary Account, with full services needed. A separate account is required for the City's Flex Benefit Spending Account with ACH services. Two separate accounts are currently required for the City's Successor Agency Tax Allocation Bonds with wire and book transfer services, but effective January 1, 2017, these funds will be fully transferred to fiscal agent(s). The City currently uses Lawson Financial Accounting software for its general ledger, accounts payable, budgeting and accounts receivable. The City utilizes System Innovators, Inc. software, iNovah Cashier, for its cash receipting throughout the City including City Hall, Police Department and the City's Zoo. Over - the - counter checks are scanned through iNovah to create a daily Image Cash Letter (ICL) file for bank transmission. All other checks are processed through remittance processor equipment using Aqurit software to create a daily ICL file for bank transmission. In addition, departments utilize specialized software for their department's functions which issue checks and create positive pay files for bank transmissions. Payroll uses Highl-ine ePersonality, Housing Authority uses Yardi, Personnel Service's Worker's Compensation Unit uses Ventiv Tech, and the City's Jail Commissary uses Aramark Core software. 11. SELECTION PROCESS A. Selection Process. After the submittal deadline has passed, a selected committee comprised of staff from pertinent City departments will review and rate each proposal received and make a selection according to which financial banking institution best meets the City of Santa Ana's requirements and needs. Interviews /demonstrations may or may not be conducted with the top ranked respondents and considered in the selection. The City will enter into a Banking Services Agreement with the top ranked financial banking institution after City Council authorization. The City of Santa Ana reserves the right to reject any and all proposals. The City also reserves the right to waive any minor irregularities or request any institution submitting a proposal to clarify its proposal or to supply additional material deemed necessary to assist in the selection of a banking institution, and to modify or alter any or all of the requirements herein. In the event that the proposal guidelines change materially, all respondents who submit a proposal will be given an opportunity to modify their proposal in the specific areas that are impacted. B. Evaluation Criteria. The proposals will be evaluated and ranked based upon the criteria provided in Attachment 10 — Proposal Rating Form which includes: (1) Qualifications, (2) Experience, (3) Client References; (4) Proposed Scope of Services and Time of Performance, and (5) Cost of Providing Services. The following criteria will be evaluated in in addition to data presented in response to the RFP: City of Santa Ana — Banking Services Page 2