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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL OFFICE <br />FEBRUARY 2017 <br />RECORD <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD START <br />RETENTION <br />PERIOD <br />CATEGORY <br />DATE <br />CLERK- <br />Miscellaneous <br />Includes both incoming and outgoing <br />Folder Year Date <br />2 years <br />ADMINISTRATION <br />Correspondence <br />general correspondence, including <br />letters and e-mail along with citizen <br />2014 <br />feedback; Various files, not related to <br />specific cases and not otherwise <br />specifically covered by the retention <br />schedule. <br />Agendas <br />Original Meeting Agendas: City Council, <br />Folder Year Date <br />Hardcopy - 2 <br />COUNCIL <br />Redevelopment Agency, Successor <br />years; <br />MEETINGS <br />Agency, Santa Ana Financing Authority, <br />2013-2014 <br />Imaging <br />Special Meetings, Commissions — <br />Copy - <br />agendas and packets can be imaged <br />Permanent <br />immediately for permanent retention, if <br />(2004 to <br />desired. A paper copy can be <br />present) <br />maintained for one year, if desired. <br />Agenda Notices <br />Notices — Public Meetings includeing <br />Folder Year Date <br />2 years <br />Special Meetings. <br />2013-2014 <br />Agenda <br />Affidavits of Publication/ Posting -Proof <br />Folder Year Date <br />2 years <br />Publications <br />of publication or posting of legal notices <br />— examples of legal notices: Notice of <br />2013-2014 <br />Public Hearing, Notice of Lien, etc. <br />Agenda Packets <br />Council Meeting, Successor Agency, <br />Meeting Date <br />Hardcopy - 2 <br />Santa Ana Financing Authority, <br />years, <br />Commissions agenda packet materials, <br />2013-2014 <br />Imaging - <br />e.g., Requests for Council Action <br />Permanent <br />(RFCA's) and backup information on <br />(available <br />Council Agenda items - Originals can be <br />from 2004 to <br />imaged immediately for permanent <br />present only) <br />retention, if desired. The imaged record <br />can serve as the permanent record, if <br />desired. <br />FAIR <br />Statements of <br />Originals of statements of designated <br />Filing Year <br />7 years (can <br />POLITICAL <br />Economic <br />employees <br />image after <br />PRACTICES <br />Interest - Form <br />2007-2009 <br />2 years) <br />(FPPC) <br />700 (originals) <br />(non -elected) <br />19C-4 <br />