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Wie <br /> REQUEST FOR <br /> COUNCIL ACTION lei <br /> F <br /> p/ ..170µ.tiff. �j / <br /> PREPARED BY Ronal d E. Wnl ford r. TE OF COUNCIL ACTIONXILed*m44., ZOj /797‘/ <br /> DATE 12-15-76 PHONE 4136 . r-1 tY7fiakKyE <br /> SUBJECT SUPPLEMENTAL INFORMATION eZteas Ilealagad -er <br /> �, <br /> REGARDING REFUSE COLLECTION arcs 5- r). <br /> CONTRACT <br /> APPROVED <br /> ROWIAL <br /> DEPARTMENT HEAD DEPUTY CITY MANAGER ASSISTANT CITY MANAG C ERK OF THE COUNCIL <br /> RECOMMENDED ACTION <br /> It is recommended that the City Council consider the information in . this <br /> report in their deliberations regarding the extension of the current refuse <br /> collection contract. <br /> BACKGROUND <br /> Staff submitted a report to City Council dated October 11 , 1976 regarding the <br /> request for extension of contract by Great Western Reclamation, Inc. The <br /> request is for a three-year extension of the contract termination date from <br /> October 31 , 1978 to October 31 , 1981 . At their meeting of November 1, 1976 , <br /> the City Council continued this matter until December 20 . During the discussion <br /> at the November 1 meeting , Councilman Bricken suggested that consideration <br /> should be given to hiring a consultant to make a study and recommendation as <br /> to whether it is in the best interest of the City to either extend the present <br /> contract or to put it out for competitive bids. <br /> ANALYSIS <br /> The City staff has discussed this matter with three Orange County consulting <br /> engineer firms with the capability and expertise to undertake such a study. <br /> Among the answers that would be developed as a part of such a study and recom- <br /> mendation would be: <br /> 1. Availability of contractors to bid on a new City contract including <br /> development of a list of names and locations. <br /> 2 . Where do these contractors presently provide service, and what is the <br /> quality of the service? <br /> 3 . What rates for what levels of service do these contractors charge? <br /> 4 . What has been the short and long-term experience encountered by other <br /> cities in changing from a sole-source contract to a competitive type <br /> contract? This would include the history of rate changes and quality of <br /> service impacts. <br /> 5 . Identification of factors which can be expected to have an effect on <br /> rates such as change in disposal sites, transfer of stations, method of <br /> disposal , regional charges for disposal, and future recycling programs. <br /> The consultants feel that such a study should concentrate on the experience <br /> in Southern California so that they would have the greatest applicability to <br /> the City of Santa Ana. The study could be undertaken in two phases. The <br /> first would be to analyze the present contract and make recommendations as to <br /> extension or re-bidding . The second phases would be assistance in :developing <br /> specifications, encouraging contractors in the competitive market to submit <br /> bids , analysis of bids and other contract documents, and recommendation of <br /> contract award. <br /> P�J0WT1O,,60 <br /> cc <br /> Z V V <br /> 1?76-1916® <br />